Copy-and-adapt revision policy

Use this language as a starting point and adjust the numbers, timing and pricing rules to match the project.

Freelance Revision Policy
INCLUDED REVISION ROUNDS:
[Number] revision round(s) are included in the agreed price.

WHAT COUNTS AS A REVISION:
A revision is a change that moves the existing work toward the approved brief, scope or concept without materially changing the project objective or deliverables.

WHAT DOES NOT COUNT AS A REVISION:
New deliverables, major direction changes, new concepts, additional formats, new features or changes to previously approved work may be treated as additional scope.

FEEDBACK PROCESS:
Buyer feedback should be consolidated into one clear response per revision round whenever practical.

REVIEW WINDOW:
The buyer should provide revision feedback within [number] business days of delivery.

CORRECTIONS:
Errors or omissions that fail to meet the agreed scope or acceptance criteria should be corrected separately from preference-based revision requests where appropriate.

ADDITIONAL REVISIONS:
Revision rounds beyond the included amount will be handled at [rate / fixed amount / new quote].

CHANGES AFTER APPROVAL:
Changes requested after a deliverable has been approved may require a new estimate, timeline or milestone.

SCOPE CHANGES:
Material changes to project scope should be agreed in writing before additional work begins.

FINAL APPROVAL:
A deliverable is considered approved when [define approval method or condition].

The purpose of the policy is not to prevent useful feedback. It is to distinguish refinement of agreed work from expansion of the project.

Revision policy structure

Number of included revision rounds.
Who consolidates feedback.
How long the buyer has to review.
What counts as a correction.
What counts as new scope.
How additional revisions are priced.
What happens after approval.

Define a revision

A revision should normally refine work toward the agreed brief. A new concept or changed objective may be new scope.

Consolidate feedback

Multiple stakeholders should combine comments into one clear review whenever practical.

Unlimited revisions usually mean undefined completion.A project needs a point where the agreed deliverable becomes accepted work.

Make changes visible

If the buyer changes the underlying direction, update the scope and timeline instead of hiding the change inside another revision round.